Complete HR Dashboard
A single dashboard to monitor employers, active contracts, total employees, operators, pending attendance, salary status, PF/ESIC compliance and recent activity — everything your management needs at a glance.
Manage employers, GeM contracts, employees, monthly attendance, salary, PF/ESIC, EPFO ECR & ESIC MC compliance files, department bills and payslips — with a dedicated employee self-service portal. One platform for your entire manpower operation.
Whether you supply technical assistants, multi-tasking staff, security guards or skilled workers to government departments, KARMIK gives you a professional system to run operations without chaos.
From the moment you win a GeM contract to the day you submit the monthly department bill — every step is tracked, calculated and documented. Your operators fill attendance, the system locks and generates salaries, bills are printed with your letterhead and stamp, and employees can check their own records anytime through the Aadhaar-based portal.
Supports Daily Wages (26-day basis) and Fixed Remuneration (calendar month) contracts. Automatically calculates employee net salary, employer PF, employer ESIC, service charge and GST for department bills — exactly how government manpower billing works in India.
Super Admin controls the platform. Each Admin owns their employers and contracts. Operators see only assigned contracts. Employees access only their own Aadhaar-linked records. No data leakage between tenants — built for multi-agency SaaS from day one.
Generate joining letters, covering letters, department bills and payslips as print-ready PDFs. Export EPFO-ready ECR text files and ESIC portal-ready MC Excel from locked salary data. Upload your company logo, letterhead and stamp once — they appear on every official document automatically.
KARMIK is trusted by manpower outsourcing companies who need accuracy in PF/ESIC deductions, transparency with employees, and speed in monthly government billing cycles. No installation required — works on any browser, on desktop or mobile.
Every month, manpower companies face the same headaches. We built KARMIK to eliminate them permanently.
Errors in present days, no lock mechanism, salary calculated differently by different people, and no audit trail when disputes arise.
Operators enter present days per employee per month. Password-protected lock freezes data and auto-generates salary records — consistent, auditable, irreversible until admin unlocks.
Manually adding basic, PF, ESIC, service charge, GST for each employee, typing amounts in words, preparing covering letters — repetitive and error-prone.
After attendance is locked, generate the full department bill with employee-wise breakup, grand total, amount in words, your letterhead, stamp and customizable covering letter template.
Aadhaar copies, bank details, qualification certificates, joining forms — lost in folders, hard to track profile completion.
Employees log in with Aadhaar, fill their own EL profile, upload photo and documents, and track completion percentage. Data syncs with admin records automatically.
Same worker shown active in two contracts causes compliance and billing issues during audits.
System blocks adding an employee whose Aadhaar is already active in another running contract. Auto-fill master data when re-hiring known workers.
Every month someone re-types UAN, wages, EPS and IP numbers into separate spreadsheets for EPFO and ESIC portal uploads — slow and full of copy-paste errors.
Select employer and month — KARMIK builds the EPFO ECR text file and ESIC MC Excel from salary records, with UAN/IP validation and contract-wise filters before download.
Create employer, add contract and onboard employees in minutes — not weeks.
Password hashing, session control, role scoping and full activity log with IP address.
Credit-based SaaS — recharge only when you create employers, contracts or employees.
Built for Indian payroll rules, GeM billing format and government department workflows.
A complete module-wise system — not just attendance software, but end-to-end manpower contract management.
Register your service-provider companies with legal name, address, GST number, bank account details, IFSC, branch and reference numbers. Upload logo, letterhead image and official stamp — used across all PDF documents.
Create GeM contract records with contract number, PO letter number, department name, authority designation, department address, contract type, start/end dates and contract PDF upload. Operators can be assigned to specific contracts only.
Aadhaar-based employee records with auto-generated employee code, designation, joining date, father name, mobile, address, qualification and pay structure. Support for percentage-based PF/ESIC/service charge/GST or legacy per-day amounts.
Month-wise present days entry per contract. Business rules enforce contract date boundaries and 25th-of-month cutoff for current month. Password-protected lock generates salary records instantly for all eligible employees.
Auto-calculated basic, employee PF, employee ESIC and net salary per employee per month. Track payment status — mark salary as Sent (requires bill first), mark PF and ESIC as submitted individually or in bulk.
Generate printable department bills with employee-wise basic, employer PF, employer ESIC, service charge and GST totals. Includes covering letter with customizable HTML templates and amount in Indian format words.
Generate EPFO-ready ECR text files employer-wise for any month. Aggregates PF-eligible employees across all contracts under the employer — UAN, gross wages, EPF/EPS/EDLI wages, contributions and NCP days calculated automatically. Validates bills and missing UAN before export.
Download ESIC Monthly Contribution Excel with IP number, employee name, paid days and monthly wages. Employer-level export across contracts, with ESIC code, bill and IP number checks. Filter contracts by period before download.
Professional PDF payslips per employee with earnings, deductions, employer contributions, net pay in words and payment status. Employees can download from the portal; admins can print anytime.
Separate login for workers using Aadhaar (+ mobile verification). Dashboard shows profile completion, current contract, attendance history across all employments, salary records, employment history and joining letter PDF.
Create custom joining letter and bill covering letter templates with {{variables}} like employee name, contract number, department, bill total, grand total in words and authority details. Live preview before saving.
Admins create operator accounts and assign specific contracts. Operators manage day-to-day attendance and billing within their scope — credits deducted from parent admin wallet.
Transparent credit consumption for creating employers, contracts, employees, operators and attendance locks. Recharge via Razorpay with configurable plans. Super Admin can gift credits to admins.
Every login, employee add, attendance lock, bill generation, settings change and credit transaction is logged with user ID, action description, IP address and timestamp — full accountability.
Real screenshots and demos from the platform — dashboard, workflows, employee portal, document collection and online bill generation.
A single dashboard to monitor employers, active contracts, total employees, operators, pending attendance, salary status, PF/ESIC compliance and recent activity — everything your management needs at a glance.
Follow a proven monthly cycle: setup contract → add employees → fill attendance → lock → auto salary → generate bill → mark sent. No step is skipped, no calculation is manual.
Designed for HR teams, not software engineers. Simple menus, searchable tables, clear forms and guided workflows so your operators can start working from day one.
Workers log in with Aadhaar, complete their EL profile with photo and documents, and independently check attendance history, salary records and employment timeline.
Centralize joining letters, employee PDFs, qualification certificates, EL profiles and contract documents. Track profile completion and keep audit-ready records.
Super Admin, Admin, Operator and Employee work on the same live data. Changes by operators reflect instantly; employees see updated salary and attendance without phone calls.
Generate department bills with covering letter, employer letterhead and stamp. Export EPFO ECR files and ESIC MC Excel returns. Print professional payslips per employee with earnings, deductions and net pay in words.
This is the exact process thousands of manpower companies repeat every month. KARMIK automates it.
Sign up as Admin, recharge credits, create your service-provider company with GST, bank details, logo and stamp. This becomes your identity on all official documents.
Add contract number, PO letter, department name, posting address, authority designation, contract type (daily wages or fixed remuneration), validity dates and upload contract PDF.
Add employees with Aadhaar, pay structure and documents. Create operator logins and assign them to specific contracts for day-to-day data entry.
At month end (after 25th for current month), operator enters present days for each active employee. System validates contract dates and employee joining eligibility.
Operator confirms with password. Attendance becomes read-only. Salary records are created for every employee — basic, PF, ESIC, net pay calculated automatically.
Once attendance is locked, generate the monthly bill with employer-wise totals, covering letter, letterhead, stamp and printable PDF for department submission.
Download EPFO ECR text file and ESIC MC Excel for the same employer and month — ready for portal upload. System validates UAN, IP numbers, bills and lets you include or exclude specific contracts.
After bill is generated, mark salaries as sent. Track PF and ESIC submission status. Employees view and download payslips from their portal.
Every stakeholder in your manpower business has the right level of access — nothing more, nothing less.
Platform owner who configures the entire system — company details, signup fee, welcome credits, Razorpay payment keys, recharge plans, credit consumption rules per action, admin account management, global transaction view and system-wide activity log. Full visibility across all tenants.
The outsourcing company owner. Creates employers (client companies), contracts, employees and operators. Holds the credit wallet, recharges via Razorpay, views credit ledger and transactions. Owns all data they create — isolated from other admins on the platform.
Day-to-day operator at office or site. Assigned to specific contracts only. Can add/edit employees, fill attendance, lock attendance, generate bills, manage salary status and view assigned contract list — but cannot create employers or contracts. Uses parent admin's credits.
Deployed manpower worker. Logs in with 12-digit Aadhaar number (and mobile if on record). Completes EL profile with photo, bank, nominee, education and documents. Views attendance and salary across all past and current employments. Downloads joining letter and payslip PDFs.
If you supply manpower under government or institutional contracts, KARMIK is made for you.
Companies deploying staff to ministries, PSUs, municipalities, hospitals, schools and public offices under GeM or tender-based contracts.
HR firms managing multiple department clients simultaneously with different pay structures, contract types and billing cycles.
Contractors handling daily wages and fixed remuneration deployments who need accurate PF/ESIC tracking and fast monthly billing.
Agencies supplying ward boys, technicians, housekeeping and support staff to government health institutions.
Manpower providers for government schools, colleges and training centres under state or central schemes.
Any service provider billing departments monthly for deployed personnel with attendance proof and salary documentation.
Common questions from manpower companies exploring KARMIK.
It is primarily designed for government and GeM-style manpower contracts with department billing, PF/ESIC breakup and covering letters. However, any organization managing contract-based deployed staff with monthly attendance and billing can use it.
No. KARMIK is a web application. Open it in Chrome, Firefox or any modern browser on computer or mobile. Admin and operators use the main login; employees use the separate employee portal.
Admins receive welcome credits on signup. Credits are consumed when you create employers, contracts, employees, operators or lock attendance. Recharge plans are configurable by Super Admin. Operators use their parent admin's credit balance.
Yes. Once attendance is locked and salary records exist, employees can view salary details and download payslip PDFs from their portal, subject to the records being generated for their account.
Department bills with covering letter, employee payslips, joining letters, employee profile (EL) printouts, EPFO ECR text files, ESIC MC Excel returns, and contract/employee document storage. All major PDFs support your uploaded letterhead and stamp.
Yes. After attendance is locked, bills are generated and salary records exist, use ECR (PF) File Generator for EPFO portal upload and ESIC Return (MC) for the ESIC monthly contribution Excel — both are employer-wise and month-wise with validation before download.
Signup can be configured as free or paid by the platform Super Admin. Free signup gives you an admin account with welcome credits to start immediately. Paid signup uses secure Razorpay payment.
Have questions about demo, pricing, setup or partnership? Our team is here to help you get started with KARMIK.
Register as Admin to manage your manpower contracts, or login if you already have an account. Operators and employees have separate login paths.
Deployed employees — use the self-service portal to view profile, attendance history, salary records and downloadable payslips.
Employee Portal Login